Privacy Statement

The Hilton Food Group and its subsidiaries respect personal privacy and will process all personal data only for the purpose for which the data was intended and will remove it immediately after this purpose has been met. We will never sell your personal data to third parties and we will do our best to ensure compliance with all provisions of the privacy protection law, including the provisions of the Regulation on the Protection of Personal Data (RODO).

How we use data

This Privacy Statement provides information on how we use your personal information during and processing at the Hilton Food Group and its subsidiaries. We provided specific information for people visiting our website as well as for job seekers or employees

  • Visitors to our website
  • Candidates for work and employees
  • Investors

Privacy management and how to contact us

The Hilton Food Group has appointed data controllers in each of its subsidiaries as the person responsible for ensuring procedural responsibility for its legal obligations in terms of data security and privacy.

Contact details for each plant are listed on the relevant website.

Contact details of the Data Administrator for the Group's main office in the United Kingdom:

data.controller@hiltonfoods.pl

Data Administrator

Represented by the personnel manager

Hilton Food Ltd sp. Z oo, ul. Strefowa 31, 43-100 Tychy

Complaints or inquiries

If you want to complain about how we process your personal information, you can contact the Data Administrator who is required to register and respond to a complaint. The main administrator for the implementation of the GDPR is the British Information Commissioner.

To report a problem to the British Data Commissioner, please visit:

https://ico.org.uk/concerns/

Links to other websites

This Privacy Statement does not include links linking this site with other websites. We encourage you to read the privacy policy on other websites visited by you. These other websites concern external entities processing your personal data.

Changes to this privacy statement

We regularly check our privacy policy. This privacy statement was last updated on May 24, 2018.

Visitors to our websites

When someone visits the website www.hiltonfoodgroup.com, we use a third-party service, Google Analytics, to collect standard Internet log data and detailed information about the types of user activity. We do this to get information such as the number of visitors to different parts of the website. This information is processed only in a way that does not identify any person. We do not take or allow Google to make any attempts to determine the identity of visitors to our site. If we want to collect personally identifiable information through our website, we will inform you honestly. We will explain when we will collect personal data and explain what we intend to do with them.

Use of cookies by the Hilton Food Group

More information about how we use cookies is on our website with cookies.

Search

The search engine on our website and how to search for notification of decisions are handled by System Associates. Search queries and results are recorded anonymously to help us improve our website and search functions. Neither the Hilton Food Group nor any third party collects user data.

Security and performance

The Hilton Food Group uses third-party services to maintain the security and performance of our website. To deliver the service, it processes the IP addresses of visitors to the Hilton Food Group website, but it does it passively.

People contacting us by phone

When you contact us by phone, we collect digital information about the caller. We use this information to improve the efficiency and effectiveness of our systems and we do it passively. We can pay attention to the content of conversations and contact details in cases requiring action resulting from telephone contact.

People contacting us via email

We encrypt and protect mail traffic. If your e-mail service does not support encryption, you should know that all e-mails you send or receive may not be protected during transmission.

We will also monitor any e-mails we send to us, including file attachments, for viruses or malware. Remember that you are responsible for ensuring that every e-mail sent is legal. Internet routing can cause data to be transferred outside of the European Union.

Visitors to the website

Visitors to the website will have to identify themselves and we will keep their first and last name and company contact details throughout the visit.

Candidates for work and employees

Hilton Foods Ltd is a data administrator for information that you provide during the recruitment and employment process, unless otherwise stated. If you have any questions related to this process or issues related to the protection of privacy or data security, please contact a human resources representative or recruitment department.

What will we do with the information you give us?

All information that you provide during the process will only be used to further process your application or, if necessary, comply with legal or regulatory requirements.

We will not share any information provided by you during the recruitment process to third parties or store them outside of the European Economic Area. The information you provide will be securely stored by us and / or the entities that process our data, regardless of whether the information is in electronic or physical format.

We will use the data you provide to contact you for further processing of your application. The other information provided by you will be used to assess your suitability for the position you are applying for.

What information are we asking for and why?

We do not collect more information than we need to meet our specific goals and we will not keep them longer than necessary. In the case of rejected candidates, all information is removed immediately.

The information that we are asking is used to assess suitability for work - this assessment is not automatic. You do not need to provide the information we ask for, but refusal may affect the outcome of your application. We may ask you to provide information in the form of oral, postal, e-mail or social media.

During the application process, we will ask you for personal information, such as your name, address, date of birth, gender, social security number or e-mail address and telephone numbers of the social security number.

To use our right to perform verification duties, we will ask you for proof of your identity. Such proof may be a personal ID card, driving license, a letter from an immigration office or a copy of a passport with a personalization page and a visa page. We may ask for a letter confirming the social security number from the appropriate government department to enable us to confirm your right to work in the EU. We may also ask for tax forms for your previous employment to enable us to deduct the correct income tax from your earnings. We will ask for school certificates and work history to meet the suitability requirements for the position. For all the above documents, before confirming the employment contract, we would like to read their originals. We will make copies of these documents, which we will keep until we are no longer obliged to fulfill the obligations related to employment.

We can conduct pre-employment checks by asking for references, contact details of people giving references, and context and employment history to verify the positions on which you were employed.

We may ask you for health information that will be processed by the workplace health organization to assess suitability for the job. The privacy policy of this company can be found here.

After the application process, we will ask for your bank account details so that we can pay your salary as well as the name and contact details of the emergency contact person. We will forward them to the person processing the payrolls in the company.

If you are entitled to medical insurance, we will provide you with a form to fill in your personal data. We will not store a copy of this document, but we can keep a document confirming this permission. If you are covered by a company insurance policy, we may ask you for your beneficiary's name to manage your payment.

We will ask for a photo or a photo to be used in email and monitoring the time of electronic systems for identification purposes and payment based on processing time, as well as fingerprints in automated access systems. We will destroy them when you leave the company.

During the course of employment, we will ask you to complete forms with personal data in order to book your holiday and notification of absence.

Sharesave Plan (SAYE)

The Sharesave Plan of the Company is managed by Equinity, which acts as an entity that processes personal data to manage membership in the plan. Equinity is bound by an agreement with Hilton Food Group as a data processor. Equinity's statement on privacy protection can be found here: www.equinity.com

Recruitment agencies

In the case of some job offers, we can use a recruitment agency or an organization dealing with the recruitment of senior employees. We will require them to manage data in accordance with the RODO. We will not store any personal data unless you are employed.

Contact person in the plant:

To discuss any issues related to data protection, employees should contact their HR department.

Data storage

All computer and paper archives of the company will be destroyed within 7 years. In the case of employees' personal data, their data will be removed from the processing environment immediately after the date of their departure from work or as soon as practically possible after this date. The above also includes training information and payroll and attendance data. There may be a requirement for the processing of personal data at a later date, for example in the case of tax returns at the end of the year, however, after these overriding reasons, the personal data of people will be deleted. In the case of people applying for a job, the data will be stored only after confirming the employment contract.

Your rights:

You enjoy rights under European legislation, commonly referred to as the GDPR - General Data Protection Regulation. The Hilton Food Group applies the principles underlying the data protection law of all its subsidiaries and adheres to all relevant privacy and personal data storage laws. This section applies to all people whose personal data is stored by Hilton.

In particular, you have the right to ensure that the personal data provided to us are processed correctly, for the purpose for which they were transmitted and in accordance with the law - in particular, the law commonly referred to as the General Data Protection Regulation - RODO. The legal basis for the processing of personal data will be to complete a contract of employment or the supply of goods or services. You have the right to become familiar with all personal data concerning your person.

The above includes the right of access to data within one month of submitting such request. You are entitled to receive data in a "portable" form. This means that we will provide you with this data in a commonly used format, such as .pdf, word, .txt or in other commonly used formats, to ensure its portability - so you can take it with you and use it anywhere. If an application for access to data is submitted, their format and context can be discussed with the Data Administrator. You have the right to correct any incorrectly saved data immediately. If the legal basis for information processing is specific consent, you are entitled to withdraw consent at any time.

As part of the Hilton Food Group, virtually any data processing will be carried out in connection with the implementation of a contract of employment or delivery, and the Hilton Food Group will not normally use consent as a legal ground for data processing. If you want to withdraw consent, you can do so by contacting the data controller.

You are also entitled to limit the content of personal data we process, which you can discuss with the data controller and organize the removal of unnecessary data. You have the right to delete data. Widely referred to as the "right to be forgotten" - you can ask for the removal of your personal data. In practice, this means that we will stop processing personal data upon request. If you request removal of your personal data, we will offer you the opportunity to discuss how it will be done.

In some circumstances, the data will still be kept - for example, if there is a legal obligation that requires further data storage - for example in connection with tax authorities. However, any other processing will be terminated and full removal will take place after the overriding legal obligation has expired. Personal data will not be sent outside the European Union, subject to strict control, which the Group is subject to in compliance with national privacy and data security regulations. In matters concerning privacy and data security, there are established procedures for filing complaints and transferring any problems outside the company. The complaint submission process is carried out through the local HR department. You can file a complaint with your local Data Commissioner. However, it should be noted

To investors:

The Hilton Food Group does not directly process any personal data of investors and uses Equinity as a registrar. Equinity's statement on privacy protection can be found here: www.equinity.com

Plant monitoring:

In each Hilton Foods Group, monitoring is carried out to ensure the safety and traceability of the company's products.

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